PROJECT PURCHASING AND INVENTORY
ProjectStream 365 includes complete project purchasing functionality. From automatic purchasing planning and entry, to receipt, invoice and integration to back office accounts payable, you have full control over the procurement process.
AUTOMATIC PO GENERATION
ProjectStream 365 Includes comprehensive purchasing planning capabilities. Purchase Plans can be generated for one or more projects across one or more vendors. The planning module automatically calculates suggested purchases based on demand from project budgets, and supply from committed PO's and inventory.
-
Inventory Planning
-
PO Generation Rules
-
PO Templates
-
Demand Forecasting
-
Lead Time Variability
-
EOQ Calculation
BUILT-IN APPROVAL WORKFLOWS
The PO Approval feature is an optional feature that provides a process for a buyer who is managing a Purchase Order to trigger a Purchase Order approval before release, and also provides a more formalized release process with revision management. It also adds more structure and control of the purchase order process status values that control the state of the purchase order.
​
-
Customizable workflow templates for different types of approvals
-
Approval Stages
-
Approval Routing
-
Notifications
-
Tracking
-
Escalation Rules
-
Conditional Approvals
-
Parallel Approvals
PURCHASE TO PROJECT OR INVENTORY
By purchasing materials to specific projects, you can accurately track costs, utilization and minimize inventory carrying costs Additionally, tracking inventory at the project level provides greater visibility into project progress and helps identify potential bottlenecks or shortages. Overall, this feature streamlines the procurement process and improves project management efficiency.
-
Project Purchase Requisitions
-
PO Tracking
-
Budgeting and Forecasting
-
Contract Management
-
Expense Reporting
-
Supplier Performance Evaluation
​
​
RECEIVING AND INVOICE ENTRY
Purchasing transactions encompass the full range of transactions that can be entered against a purchase order. Accurately recording the receipt of goods or services and matching them with corresponding invoices, organizations can ensure accurate accounting, improve cash flow management, and identify potential discrepancies. This process also helps maintain inventory records, streamline the payment process, and enhance overall financial control.
-
Three -Way Matching
-
Discrepancy Management
-
Partial Receipts
-
Returns and Credits
-
Invoice scanning
INTEGRATION TO BACK OFFICE ACCOUNTS PAYABLE
By connecting these systems, organizations can streamline the procurement process, improve financial accuracy, and enhance overall efficiency. This integration allows for automated data transfer, reducing manual data entry and the risk of errors. Additionally, it enables real-time visibility into purchase orders, invoices, and payments, facilitating better cash flow management and decision-making.
-
Seamless handoff of approved invoices for payment processing
-
Automated payment scheduling based on supplier terms and project timelines
-
Visibility into outstanding payments and cash flow impacts
INVENTORY MANAGMENT
ProjectStream 365 includes a full range of inventory management features that allows your business to maintain an inventory of materials and product for project fulfillment. The inventory management features cost and price tracking of inventory items. Inventory balances are also managed, with integration to the purchasing module for ease of replenishment.
-
Item Catalog
-
Stock Levels
-
Location Tracking
-
Purchase Orders
-
Usage Tracking
-
Barcode Scanning
-
Valuation methods
-
Stock Transfers